Maryland Taskforce

Solution

Ron was an Office 365 user and decided to begin his search for a meeting management tool in the Office 365 app store. The tool that immediately stood out was eShare’s MeetingSquared, a product that was developed in collaboration with Microsoft itself, and looks to bring an end to the inefficient preparation, scheduling and management of meetings, as well as provide an effective audit trail from meetings.

Accessed via SharePoint or Office 365, MeetingSquared looked to have all the features and functionality that Ron was looking for:

“There was nothing in the app store with a feature-set as comprehensive as MeetingSquared. I have spent many years working in technology and know a good product when I see one. MeetingSquared makes for a much smoother meeting process across the different people involved in Maryland Skilled Immigrants Taskforce meetings.”

Ron was particularly impressed with MeetingSquared’s ability to work with users that were both mobile, and worked at different organizations.

“A good number of the taskforce are on the road and don’t always see emails when they come in, so it is easy to miss emails relating to an upcoming meeting. But MeetingSquared means those important emails can be highlighted, meaning people stay on top of everything they need to. It also works across organizations and different email addresses, a quality that many apps do not have.

Benefits

Although it is still early days for MeetingSquared at the Maryland Skilled Immigrants Taskforce, the first impression has been uniformly positive.

“Users in a non-profit have differing experiences, abilities and expectations with technology, which means you have to tread carefully when you introduce a new tool or platform,” continued Ron Jennings. “But MeetingSquared’s ease of use and ability to make the meeting process much smarter, has meant that all our users have stated how much they value it.”

Features that include being able to load up meeting materials, contact attendees and assign activities mean that MeetingSquared provides the taskforce with the peace of mind that tasks will be completed and follow-ups carried out where appropriate.

“We are planning to start using more of MeetingSquared’s functionality over the coming months, using it for tasks that we currently use Dropbox for,” concluded Ron Jennings. “Meetings are critical to the smooth running of the taskforce and MeetingSquared has greatly helped us. I would recommend it to anyone that conducts meetings on a regular basis.