Last week saw a very important day in eShare’s history, as we unveiled our brand new meeting management tool, MeetingSquared, at Microsoft’s Build 2016 event.
MeetingSquared is a new app for anyone who organises or attends meetings, and aims to bring an end to the inefficient preparation, scheduling and management of meetings and provide an effective audit trail from meetings.
It is available through a collaboration with Microsoft Corp., and is accessed via Microsoft SharePoint and Microsoft Office 365. It comes with a host of features that will make the entire meeting process easier for the 1.2 billion Office users around the world, solving problems at all three stages of a meeting – before, during and after. eShare CEO Alister Esam elaborates:
“Meetings are an elephant in the room within business – many of them are inefficient, take too long to prepare for and don’t run smoothly when they are under way. The whole meeting process is broken and MeetingSquared is aiming to fix that for anyone that organises or attends meetings, saving time and resource wherever it is used, while the collaboration with Microsoft means it can be easily accessed via Office 365 or SharePoint.”
Microsoft Outlook Integration
The new meeting management tool includes a Microsoft Outlook integration, which allows users to book meetings in participants’ Outlook agenda, and allows seamless integration with Outlook. MeetingSquared means the organiser can check that everyone has space in their diary to the meeting, and create a simple agenda that all participants can access.
Each attendee can access all relevant supporting documentation for the meeting, bringing an end to bringing reams of paper to the meeting. When a meeting is taking place, all participants can have the required information to hand on any phone or tablet, and can annotate and share with other attendees as they see fit.
Improving productivity for Office users
The Office platform is among the most widely used in the world. An on-going objective is to provide its users with the very best solutions to help productivity, as Rob Howard, director, Office 365 Ecosystem, Microsoft, explains:
“It is great to see companies like eShare building integrations for the Office platform. Integrated solutions like MeetingSquared add value for our shared users and enable them to be even more productive.”
Governance and Compliance
MeetingSquared is also a tool that could be critical when it comes to governance and compliance. It allows the organiser to keep a record of all meetings, and a copy of the agenda is stored, along with all supporting documents and a record of any actions, notes and minutes taken during the meeting.
This is a landmark launch for eShare. To collaborate with a company such as Microsoft is a sure-sign that the company is headed in the right direction and MeetingSquared will take meeting management beyond the boardroom and help anyone involved with meetings in the corporate world. After the Build event, Alister commented:
It was amazing to see how much Microsoft is doing. The introduction of apps to Microsoft Office is very exciting and it was great to get up in front of the crowd and show what we have developed.