The National Housing Federation

Solution

The Federation decided that the BoardPacks meeting management, combined with the BoardPacks app would be the best solution to manage their board meetings. Stephen Bull lead the implementation from the Federation’s side, alongside eShare’s Head of Customer Relations, Janet Jones.

Stephen Bull reflected, “The implementation was very straightforward and the training and support provided was very thorough, which aided the transition from paper to electronic meetings.”

Stephen Bull found that engaging the board members was easy. The BoardPacks app made accessing their board papers straightforward and includes simple annotation tools.

Results

The Federation is saving a large quantity of paper now that they are no longer printing meeting packs; keeping them in line with their green agenda. As well, the board no longer has to carry a heavy stack of papers around. Stephen commented on the improvements to administration, “BoardPacks is saving us a lot of printing time, as well as the cost of postage.”

The Federation also benefits from easy access to historical board papers during meetings. Using the software has streamlined the Federation’s meeting management process, and switching to iPads has enabled board members to have all the governance information they need at their fingertips

Conclusion

The Federation was keen to find a simple solution to manage meetings effectively; it is now doing this whilst simultaneously saving time and money with BoardPacks. Stephen Bull summed up, “As the trade body for housing we want to be seen to be embracing the latest technology and leading the way for other boards. We want to set an example that all housing association boards can follow.”

The Federation has rolled out BoardPacks to their Leadership Team and Audit & Risk Committee, increasing the time and cost savings significantly.