Survitec Group

Background

Survitec was looking for a solution that would increase the efficiency of distributing its meeting papers. Members would sometimes not receive their meeting packs on time and wanted their papers to be formatted in a way which was more user friendly. Tracey McCandless, Regional Compliance Officer at Survitec, said:

“Delays with the postal system were sometimes having an impact on members receiving their meeting packs on time and Board members wanted their papers to be formatted in a way which was more user friendly.”

The solution

Survitec was frustrated with their current way of distributing their meeting packs and therefore began to look for a solution that best suited its needs in the form of an online board portal. Tracey continues: “Our IT department looked at options available and landed with BoardPacks as the preferred solution.”

Survitec implemented BoardPacks in January 2017 and it has since been used across three sets of meeting groups. It has proved hugely popular with both administrators and users alike. With regards to the initial set up and training of BoardPacks, Tracey said:

“Our BoardPacks implementation went smoothly and we fully appreciated the support of the client relations team to help with any initial queries.”

The results

Overall, there are around 22 users of BoardPacks within Survitec, and the feedback has been very positive. Since implementation, the members of the meeting groups can now save time when preparing for meetings. Everything can now be found in one central repository within BoardPacks, which has made an enormous difference to those at Survitec. Tracey concludes:

“BoardPacks has made meeting preparation more efficient and the fact that we can prepare a complete and up-to-date meeting pack to table at our board meetings is a definite plus”