Solution
BoardPacks was found to be the best fit in terms of cost effectiveness and sound product offering, providing a total solution which would aid board members from different organisations in collaborating easily and efficiently. With the Meetings and Knowledge modules, combined with iPads, MTC felt that they could achieve their objectives and reduce costs considerably.
Arline Coetzee, Manager, Corporate Performance and Strategic Planning at MTC commented, “iPads were an important consideration when choosing a solution. The BoardPacks app by eShare ticked all of the boxes in terms of security, ease of use, and functionality.”
Mrs Coetzee continued, “Combining the app with the eShare software has created a powerful solution to manage our meetings effectively and save us money.”
MTC have seen considerable savings in time spent on administration since the implementation of BoardPacks. “Purely taking the paper into account, we expect a return on investment in just 6 months. This does not include the vast savings in administrational time and resource. The financial rewards are just part of the benefits of eShare; the increased efficiency of the running of the board is invaluable,” said Mrs Coetzee
Communications and logistics have also dramatically improved, as the board spans a wide geographic area where board papers were couriered at great expense. With BoardPacks, last minute inclusions and corrections can be easily updated without the need to reprint and redistribute packs; this has reduced both time and cost. For example, a recent board meeting was convened with only two days to prepare everything. “I was still uploading documents at 9 o’clock the evening before the meeting and we had numerous changes to handle – it just would not have been possible the ‘old’ way,” said Charon Cronje, executive secretary.
